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Tips For Employees To Plan Safe Events

By October 30, 2021January 11th, 2022Resources
Tips For Employees To Plan Safe Events | Corporate Party Planning Guide

Much of the world is moving back to face-to-face interactions, including holding big events. For employees putting together a party, the pandemic requires looking at things differently. But it shouldn’t stop people from getting together as long as employees plan safe events.

Before starting to plan for the event, there are some tips to keep in mind that can help employees reduce some of the risks involved with hosting an event. Employees who want to plan safe events also should consider consulting with professional party planners on the best practices for parties.

Tips For Planning Safe Events

The following tips for safe planned events can put employees on the right path as they begin to organize a party. Many universities use these ideas for big campus events, including the University of Central Florida. They provide a good starting point for event planners.

Planners also can consult with guidelines from the Centers for Disease Control and Prevention.

Get Help With Event Management

E-tickets and Electronic RSVP

Under the current conditions, it’s wise to use e-tickets and electronic RSVPs for events. Both should include appropriate information for guests on the rules for the event (such as social distancing, use of masks, etc.). Both e-tickets and electronic RSVP allow for a contactless way to invite and ticket guests.

Maintain Guest Lists

Event organizers may want to maintain event guests lists for at least two months for potential contact tracing. This is a measure recommended by health officials and universities.

Have a Written Plan

It’s also beneficial to develop a written COVID safety plan on steps organizers will take to minimize the risk of transmission. It can include many of the other items on this list, plus any further steps taken before, during and after the event for both party guests and staff.


A proven way to minimize risk is to display health and safety reminders at prominent locations around the event. Planners also should place these reminders in e-tickets, RSVPs and communicate them through websites, social media, mobile apps and at the event check-in.

How to Plan a Community Event

Food and Beverage

Food and beverage presents some of the biggest challenges at any event. Under current circumstances, it can prove even more problematic. Here are some tips to keep in mind.

  • Event goers should avoid sharing food and utensils
  • Use grab-and-go options meals or pre-packaged boxes or bags
  • If a cafeteria or group dining room is part of the event, serve individually plated meals rather than using a buffet or self-serve stations
  • Use disposable plates, utensils and cups if possible
  • Those handling any non-disposable food service items should wear gloves and use dish soap and hot water (or a dishwasher)
  • Individuals should wash their hands after removing their gloves or after directly handling used food service items

If a catering service is used, they should have health and safety standards to address COVID-19 concerns. Those include PPE training for staff, provision of PPE and hand sanitizer to staff, staff hygiene and food handling rules, ongoing cleaning of the food service space, and appropriate pre-event staff screening.

With the event season getting into full swing in Florida and across the southeast, now is a good time for employees in charge of company parties to review how to plan safe events. It will make both planners and attendees much more relaxed and able to have a good time.

What do party guests like to eat?

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